THE BROOKE EAST AFRICA
FINANCE AND OPERATIONS MANAGER JOB VACANCY
Job Title | Finance and Operations Manager | |||
Department | Finance and Operations | Reporting to | Chief Executive Officer | |
Job Context | Mostly office work focused on management tasks but with a proportion of time spent in the field auditing, and evaluating operations for partners within East Africa region. | |||
Job Purpose:
Reporting to the Chief Executive Officer and being a member of the Regional Senior Management Team the post holder will provide strategic leadership to the Brooke’s Finance and Operations functions in the region to ensure the delivery of high impact donkey welfare programs through partners. You will be responsible for maintaining robust financial systems and internal controls in order to safeguard Brooke East Africa’s assets, mitigate against the risk of fraud, mismanagement or financial loss and fulfil statutory and donor financial requirements and are compliant with Brooke UK’s minimum finance standard. You have accounting systems appropriate to their scale of operations and are capable of maintaining proper accounting records that satisfy the local accounting and tax requirements. Main duties and responsibilities Financial Management and Reporting (15%) Leading on financial management in the region you shall ensure that finances are well managed and controlled in such a way that they are used for the intended purpose to achieve intended results. Key Results shall include
Financial Accountability for Partners (15%) As the chief financial accounting officer, ensuring the partners are compliant with Brooke’s minimum financial standards that safeguards the charity’s resources and the organisation is accountable to its donors. Key Results shall include
Financial Planning and Forecasting (15%) As the lead financial planner, you shall spearhead financial planning programme planning; guiding strategic thinking both for the core organization and for the partners. Key Results shall include
Donor contract management (10%) Working in conjunction with the Resource Development Team, Programme Team and BEA partners ensure effective management of restricted funds Key Results shall include
Risk management (15%) As operations manager, You shall be the champion and point person for risk management in Brooke East Africa. Key Results shall include
Team management (10%) Lead and manage the finance function of the region, providing proper supervision, guidance and mentoring of finance staff to ensure effective performance and compliance with standard financial systems. Key Results shall include
Coordination and Communication with other teams (10%) As a member of the leadership team, you shall remain cognisant of work related interdependencies with others and therefore coordinate well and communicate effectively with other so as to foster team cohesion. Key Results shall include
Representation, Networking and collaboration (10%) In support of Brooke’s partnership approach you shall participate from time to time in value adding meetings or initiatives with like-minded stakeholders in the animal welfare sector. Key Results shall include
Key relationships For effective delivery of your work, you shall work closely with the Regional Representative/ Brooke EA CEO, programme and partnership managers, other members of the leadership team and the technical team from Brooke UK. Decision making As a member of the leadership team You shall be expected to make strategic finance and operations decisions, implement internal controls, sign cheques, commit the organization in matters to do with programs, authorise staff actions and activities. You shall also make good stewardship decisions around the use of policies, procedures, business facilities and resources such as transport and accommodation during official travel. Knowledge, qualifications, skills and experience
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Person Specification
The skills, abilities, experience and knowledge outlined below provide a summary of what is required to carry out this job effectively. They also form the selection criteria on which the decision on who to appoint will be made. Please ensure that you show how you meet the criteria outlined below in your application.
Knowledge, qualifications, skills and experience
Knowledge and experience | Essential | Desirable | |||
1 | Qualified accountant or an appropriate finance related qualification (i.e. a first degree (Bachelors) in finance and accounting) and proven post qualification finance experience. | √ | |||
2 | Significant experience (minimum 5 years) working with an international NGO, with strong financial and operational management experience | √ | |||
3 | Proven managerial experience in a directly related areas | √ | |||
4 | Proven ability to understand, set up and manage administrative instructions, financial and accounting policies, rules and procedures and implementing robust financial management practices. | √ | |||
5 | Proven experience of using the SUN financial system (and Vision) to a high level of efficiency or a similar multi-dimensional accounting system | √ | |||
6 | Proven experience in managing partnerships and partnership financial agreements | √ | |||
7 | Experience in liaising with senior level government authorities | √ | |||
8 | Demonstrable knowledge and experience of donor fund management and reporting for major donors, trust and foundations. | √ | |||
9 | Knowledge of basic animal welfare concepts and an understanding of the importance of working equines to the economies of developing countries | √ | |||
10 | Experience of setting up and managing Administration, HR and IT functions | √ | |||
11 | Experience working in other countries in East Africa and an understanding of the political, social and economic situation in the region. | √ | |||
Skills and abilities | Essential | Desirable | |||
1 | Clear, thinker with strong evidence-based analytical and problem solving skills | √ | |||
2 | Demonstrable business partnering skill and experience including the ability to assimilate and analyse financial data to support business decision making providing narrative and management reports for both financial and non-financial people | √ | |||
3 | Extensive skill and experience of strategic planning, budgeting and forecasting as well as reviewing and providing feedback on budgets/forecast and plans. | √ | |||
4 | Strong cross functional working skills with proven ability to form and maintain professional relationships across a diverse range of stakeholders and cultures including finance and non-finance colleagues. | √ | |||
5 | Excellent organisation, planning, follow up skills, negotiation skills and project cycle management | √ | |||
6 | Strong and engaging communication and presentation skills, necessary in working with partners | √ | |||
7 | Good interpersonal skills, working diplomatically with people at a senior level to develop trust, shared understanding and motivation with good information management skills including the ability to write clear concise reports for a variety of audiences in English | √ | |||
8 | Competencies in group dynamic and leadership | √ | |||
9 | Strong IT skills (Word, Excel, PowerPoint, Outlook) | √ | |||
10 | Ability to prioritise and handle a diverse and heavy workload, working under pressure and often to tight deadlines | √ | |||
11 | Willingness to work flexibly and, on occasions, outside of office hours | √ | |||
12 | Committed to the aims of the Brooke, animal welfare and community development | √ | |||
Attitudes (Brooke Competencies) | Essential | Desirable | |||
1 | Self-Management: Taking responsibility for own actions, behaviours and outcomes | ✓ | |||
2 | Effective Decision Making: Making clear, informed and timely decisions that lead to effective outcomes in line with the Brooke’s mission. | ✓ | |||
3 | Planning & Organisation : Ensuring that time and resources are utilised to best effect for the achievement of the Brooke’s goals and our mission and that others are committed to agreed courses of action | ✓ | |||
4 | Communication and Influence: Communicating clearly, concisely and compellingly in a manner that is appropriate to the audience. Engaging respectfully with others both internally and/or externally to persuade them to adopt courses of action that are in the best interests of the organisation and the animals. | ✓ | |||
5 | Relationship Building: Creating and maintaining harmonious and constructive working relationships with others internally and/or externally | ✓ | |||
6 | Collaboration & Cooperation : Working respectfully, effectively and collaboratively with others in your team, across the organisation and externally to deliver effective outcomes | ✓ | |||
7 | Change & Improvement : Seeking out and developing new ideas and approaches, responding positively and constructively to change and fostering a culture of continuous improvement | ✓ | |||
8 | Learning :Taking responsibility for own learning and fostering growth and development in others | ✓ | |||
9 | Communication and Influence: Communicating clearly, concisely and compellingly in a manner that is appropriate to the audience. Engaging respectfully with others both internally and/or externally to persuade them to adopt courses of action that are in the best interests of the organisation and the animals. | ✓ |
This job description is a written statement of the key aspects of the above job. This document details the main responsibilities, tasks and includes a note of the skills, knowledge and experience required for a satisfactory level of performance. A job description is not intended to be an exhaustive account of all aspects of the duties involved.
Brooke Core Values
Respectful | Being respectful of animals, people, cultures and the environment |
Effective | Being an organization of dedicated people, determined to improve the welfare of working donkeys, horses and mules |
Accountable | Striving to be accountable and transparent in our work |
Collaborative | Working in an inclusive and collaborative way to give the best |
Committed | Being committed to making the most effective use of resources to bring about lasting changes for working equine animals |
Innovative | Being an innovative, evidence based, learning organization |
Job holder: …………………………………………………………………………………….
Sign: ……………………………………… Date: ………………………….. Supervisor: ……………………………………………………………………………………. Sign: ……………………………………… Date: ………………………….. |
Notes: Your supervisor shall agree with you on your performance objectives each year. The objectives are specific to the needs of the organization in your area of work within that particular period. While there may be other goals that your supervisor may want you to cover, the broad performance goals for your job broadly include the following:-
- Efficient systems and processes
- Financial planning
- Internal controls, checks and balances
- Financial accountability and integrity
- Capacity for effective financial management
- Audit
- Team leadership and management
- Program risk management
- Brooke is well represented and profile maintained during networking meetings
- Effective team player
- Good steward of resources
HOW TO APPLY
All interested and eligible candidates for the advertised positions should email us their application letter, CV including 3 referees and updated documents to recruitment@cloversmtc.com not later than 30thMarch 2018.